Do You Need A Resignation Letter
Choosing to write a resignation letter is quite a bold step to take. Whether you have found a better job or you are finally planning for your startup, if you have made up your mind to quit the current job, then certainly you are in need of writing a formal and professional resignation letter. Here are some tips and techniques to draft a required resignation letter.
How To Write A Resignation Letter
You must present a professional hundred percent appropriate resignation letter after quitting the job. As the letter of resignation will be your last everlasting impression in the company you have worked for several years. Here are a few things to be kept in mind while writing a resignation letter.
- Short: A letter of resignation is a formal written evidence of the will of an employee to leave the job, therefore it should be brief, short and to the point.
- Professional language: Your resignation letter must be drafted in professional language. A rather flowery or rude language must be avoided.
- Focused: A professional resignation letter must not contain unnecessary details, regardless of the purpose of writing the letter. The content should be only the intention of resign and related matters.
- Clear Your Intention: Your resignation letter must clearly state your intention to vacate the position you hold in the organization. Language should not be ambiguous to anyhow specify any conditions regarding your resignation.
Here are a few samples of the simple resignation letter.
Inclusions In A Resignation Letter :
While drafting a professional resignation letter, following inclusions should be kept in mind :
- Date Of Vacating The Office: The most important part of a resignation letter is to specify the date with effect from which you’ll be resigning and vacating the office from your position in the organization. Clearly, mention the relevant date by accordingly taking care of the notice period as per the company’s norms.
- Offer Help in The Transition: Although you are professionally obliged to help the organization in the transition period, mentioning the offer of help during or even after the transition period will always add into your professional and personal personality.
- Acknowledgement: Whether you opt to leave the organization, but their stands a fact that you have earned and learned from it for several years. In those years you must have exploited various opportunities which have contributed to your professional and financial growth. Do not hesitate to express your gratitude towards the organization and its team that helped you to achieve the same. The sentence of acknowledgment is professionally and ethically, a must.
- Possibly Present It In Person: Unlike other daily official matters, the resignation letter should be presented in person to the concerned person. As it’s the rather more serious matter of your parting note, thus expected to be presented first in person, then you may send the formal emails. Here are some tips on how to resign through emails.
Reasons For Resignation
There might be hundred different reasons that ultimately persuades you to resign from your current job. But certainly, you cannot write every possible reason directly in words into your resignation letter. You need to analyze whether your reason can be mentioned directly or not. If it is something related to your personal matter, then it’s hundred percent your choice whether you wanna mention it or not. This choice of yours is anyway not going to affect your professional image in your resignation letter.
Here is how you can write a resignation letter because of personal reasons, that might or might not include office related reasons.
But, if the reason for resignation is something related to your professional and may involve personal attack on anyone in the organization. Then in such case try not to mention the specific person’s identity. As it’s absolutely pointless to create chaos for an organization which you are leaving. Also, you never know you might again need the same job n future. Your new job can be more disappointing or your startup may not work as per your expectations. Thus, maintain healthy relations with even your ex-boss and ex-organization in the corporate world.
Only in case if you are seeking to file a litigation against an organization or any of its related person to claim damages, then in such case you should mention the exact reason along with the name of the specified person from whom you are seeking damages. Don’t use inappropriate language here too.
What Not To Include In A Resignation Letter
While writing a resignation letter, following things shouldn’t be included in it:
- Avoid Personal Attack: Even if you have made your mind to quit your current job, you must avoid attacking someone personally in the words of your resignation letter. This is highly unprofessional on one hand and in addition
- Don’t Be Unclear About Your Resignation: Mention the exact date with effect from which you’ll be leaving. Submit it only when you are sure about it, your language should not show uncertainty or attached conditions about your resignation.
- Don’t Use Offensive Language: Whether or not you were satisfied with your job and working conditions, do not use offensive and unprofessional language against the organization and the team.
- Don’t Show Anyone Inferior: If in case you are resigning because you found a better job, then do not mention that you are leaving the job because you found a better company or better boss. This makes your current company or boss inferior. you can even simply mention, “I can seek my own professional growth in ABC Ltd.” You must not leave a controversial last impression.
Tips For Writing A Resignation Letter :
Here are a few tips on how you can properly draft your resignation letter and frame it in rather more professional manner :
- Font: Always use a general and conventional font. Do not use calligraphic or attractive fonts. Prefer Arial or Calibri.
- Size: The general font size of any typed resignation letter should be 12 points.
- Length: The length of your resignation letter should not exceed the required length. Do not add extra paragraphs regarding reasons, gratitude or anything in it. In general, any resignation letter should be of one typed page.
- Accuracy: Try to get your resignation letter get edited for any spelling, grammatical or other errors.
- Add Header: Any resignation letter begins with both your and the employer’s contact information (name, title, company name, address, phone number, email) and then followed by the date.
- Salutation: Address the resignation letter to your manager. Use his or her formal title (“Dear Mr./Mrs./Dr. ABC)
- Paragraphs: After the header and salutation add the paragraphs. A number of paragraphs shouldn’t be more than four or five.
- Close: Use formal sign off, such as “Sincerely” or “Yours Sincerely.”
- Signature: End with your signature, handwritten, followed by your typed name.
Here in above links, you can find the link to the samples of simple resignation letters that may help you to draft your letter of resignation.